This section is concerned with the selection and purchase of reading material in what so ever from it may be. Books are accessioned in this section. It keeps a complete and up-to-date record of such books and other reading materials.
Books are purchased keeping in view the requirements of the University Faculty, the Students and the Research Scholars. Books are generally selected from the local as well as foreign publishers catalogues, current lists and local book exhibitions/fairs, etc. These catalogues and lists are sent to the Heads of the concerned teaching departments for selection and approval of the reading material of their subjects. They select and approve the reading material for addition to the main library from these lists and from other sources as well. After getting their approval, the titles approved are thoroughly checked with the library catalogue to avoid duplication. Special attention is paid to provide text books and research material to the library users. It also acquires rare manuscripts and microfilms, etc.
The annual grant of 2016-2017 for the purchase of books including manuscripts, textbooks and Pakistan Collection is Rs. 1,50,000,00 only .The acquisition section is very successfully handling all acquisition operations through computer since 1995. In the past all the library material had been procured under the supervision of the library committee. However from the years 2000-2001 the Vice Chancellor has approved the rules for purchase of books, journals and manuscripts for the Punjab University Library. The syndicate has also approved this purchase policy.
After purchasing, accessioning and labeling of the reading material in the Acquisition Section, it is sent to the Cataloguing Section for technical processing. Main responsibility of this section is to classify and catalogue the reading material. The reading material is being classified according to Dewey Decimal Classification Scheme through manual and online catalogue. Library of Congress Subject Headings List is used for assigning subject headings.
Multilingual library and Information Management System (MLIMS) version 2.0 has been launched in 2016. In this version we can import maximum bibliographic data in MLIMS through Library of Congress (LOC) Catalogue by simple copying marc record.
Cataloguing of English books has been converted from manual to computer. Cataloguing section started its automation in October, 2000 and now library material which includes Text Books, General Books, Reference Books, Pakistan Collection, Theses, Chinese Collection, United Nations Reports, Govt. reports and Special Collections have been automated. Multilingual library and Information Management System (MLIMS) has been enabled used to enter data of English and Oriental Languages including Urdu, Persian, Arabic and Punjabi etc. Readers consult the computerized catalogue for latest information instead of manual catalogue. The OPAC terminals have been installed at ground and 1st floor with multilingual searching capabilities.
It is functioning at the first floor, books almost relating to all disciplines are available in Urdu, Persian, Arabic, Punjabi, Pushto, Sindhi, Sanskrit and Hindi languages. The library has very old and rare materials in its collection e.g. first issue of Urdu newspaper Kohinoor, published in Lahore on the 14th January, 1850. There is a dual cataloguing system in the Oriental Section. Beside a multilingual on / off line public access computerized catalogue (OPAC), there is a card catalogue also which has four types of catalogues.
It has four types of catalogues i.e. catalogue of Urdu, Arabic, Sanskrit and Persian books. All these have been placed in its reading hall. The catalogue cards have been arranged alphabetically word by word. To find out whether the library has a particular book, or not and where to find it on the shelf, the book may be traced out by consulting the catalogue through its author, title or subject. In case of any difficulty, the librarian on duty can be consulted for guidance. Periodicals in Urdu and other oriental languages are acquired by the Serial Section. When the volumes of journals are completed, these are sent to the Oriental Section in bound volumes. It has personal and special collections consisting of published and unpublished reading material which have a special attraction due to their rarity and usefulness. Cataloguing, classification and all other technical processes regarding oriental languages is performed in Oriental Section.
The reference section holds about 13000 reference books, including encyclopedias, dictionaries, biographical Sources, yearbooks, handbooks, almanacs, directories, atlases, gazetteers, indexes, quotation books, bibliographies, accession lists, Literature guides and special collection of CSS & PMS & other competitive exams etc. Its major function is to answer the readers reference questions and to keep a record of the reference questions asked and answered. The reference questions may range from simple reference question to complex research questions. It provides reference service to fulfill the information needs of the Faculty, Scholars and Students as well It also answers the questions like who is who, what is what, how and where etc. to save the precious time of the users.
This section has developed online resources to facilitate the users. These electronic formats provide numerous contacts/links on general/reference, magazines and serials newspapers, books/online books, web searching and frequently asked questions (FAQ) etc. about every academic discipline. This section is responsible to prepare originality reports through Turnitin anti plagiarism software for M.A, MS, M.Phil / Ph.D dissertations and various research articles.
The reference material can only be utilized within the library and cannot be borrowed. Reference Section is fully air-conditioned and Equipped with comfortable furniture.
Readers Services/Circulation section is the backbone of the Library and performing various duties. This unit is functioning on the ground floor, when you enter through the main gate, you will be in the library's front hall. Circulation counter is in the right corner; at your left is the office of the Deputy Chief Librarian (Readers Services/Circulation section). The text books of various subjects, theses and dissertations, and collection of books on Pakistan have been placed in separate rooms adjacent to the circulation counter. The general books in European languages have been shelved on the book racks in the back hall of the ground floor. The arrangement of general books starts from the left side of the back hall. The books have been arranged according to Dewey Decimal Classification Scheme (000 to 999).
The library users have been provided with twelve OPAC terminals at the entrance of the library, where they can search out their required material of any language. A senior librarian is also available in the front hall of the library near the circulation counter to guide and solve the readers problems related to material searching and availability.
In 2007 library has started books transactions like check-in and check-out of the books on smart bar-coded cards. This has made the issuance procedure efficient. Issue and Return counters have been separated in a new designed check-in/out counter. Keeping in view the books security issues, library has installed RF based book security system integrated with smart card based entrance with time and management control system.
A Deputy Chief Librarian is In charge of the section and readers may contacted regarding the matters relating to library membership, services, books availability, fine and clearance. The Readers Services/Circulation section performs the following functions:1) Registers new members, issues borrowers cards and renews membership cards. 2) Issue and receipt of reading material, to and from the members. 3) Collects delay fines for overdue books. 4) Sends reminders for overdue books. 5) Informs the members about the reading material reservation. 6) Settles cases regarding the books lost or damaged by the members. 7) Prepares students defaulter lists and sends them to the Heads of the concerned teaching departments to detain the roll number slip of the defaulter student until the student get clearance from the library. 8) Issues the Library Clearance Certificates. 9) Checks incoming and outgoing printed materials thoroughly. 10) Helps the library users in finding the required material and guides them in the use of library catalogue. 11) Shelves back the reading material taken out from the book racks by the library users. 12) Keeps statistics of daily transactions. 13) Carries out annual stock taking and finalizes missing lists.
This section has the responsibility of preserving rare and fragile library material through digitization. Care of copy right laws and intellectual property rights (IP) are strictly followed while in selection of library material in making their digital copy. Normally, paper of newspapers, manuscripts and old publications need to be digitized. For digitization purpose, there are heavy duty miscellaneous scanners to digitize material with care. Currently, an optical scanner named Bookeye-4 from Image Access Company is being in operation to ease the digitization process of bound fragile media. This scanner also provides cradle facility for bulky bindings. This scanner takes less than one second per scan. Its scan area is suitable to scan paper of newspaper size. As this machine scan the material from its center upper head, so there is no need to turn down the material on scan area. Its resolution limit is 600 dpi. There is another automatic document feeder (ADF) scanner to scan unbound papers with speed. Its scan speed is 70-100 pages per minute with double side. A flatbed scanner of HP company is also available for the scanning of A-4 size papers. This flatbed scanner has also the facility to scan negatives. Moreover, various HD still cameras are also available to take images of library material of abnormal size. Scanned data further processed through image editor program to prepare it for printing purpose. Dedicated data bank is being used to store the digital material. All these equipment are backed up by uninterruptible power supply system (UPS) to avoid electricity fluctuations.
Section has a large collection in microforms. There are 1273 microfilm rolls and thousands of microfiches. Microfilms hold material in english and oriental languages. In English language portion, along with other books and derails, there are some valuable catalogues of collections i.e. European manuscripts, John Lawrence, Hamilton, Lansdown, Morley, Lord Cross, North Brook, Johnson, Elliot, Curzon, Johnson, Elphinstone and Elgin etc. Some newspapers dating back to 1947 are also available in this collection. These newspapers are an important source for research on pre-partition era. Some of these newspapers are Dawn (New Dehli), Hindustan Times (New Dehli), The Pioneer (Allahabad) and the Comrade (Dehli). Microforms in Oriental languages generally hold manuscript in urdu, Arabic and Persian. To read these microforms, there are microfilm and microfiche readers. For further convenience of researchers, these microforms are being converted to CD format. For such conversion, a locally developed image catcher device has been developed.
Section has a collection of CDs/DVDs. These CDs are as accompanying material along with foreign purchased books. Students can read and write this material free of charges. Most of the CD collection is related to science subjects, however CDs related to IELTS, TOEFL, GRE and English dictionaries etc. are also available.
For printing of scanned data, there are color printers available. A plotter printer also inducted in this section to print large size printing e.g. maps and newspapers etc. To keep accessible the digital material, section is maintaining a digital library program. Researchers can search and download digital material from this digital library service.
Section has the responsibility of smooth functioning of electronic databases of books and journals in the University provided by the HEC. Another important responsibility is to conduct the trainings about the Turnitin anti-plagiarism software. The subscription of this software is provided by HEC and it is used to produce the originality reports of the research work i.e M.Phil/ Ph.D theses and research articles produced in the University.
Punjab University Library is a depositary Library of U.N. Publications. Under an agreement a nominal annual subscription is paid by the library and in response we receive the publications of U.N.O and its subordinate departments.
This section is functioning at the first floor. It has publications of the United Nations, Pre-partition Indian government reports, imperial gazettes of India and Pakistan government reports and Punjab University Result Gazettes. There are about 25,000 United Nations publications and nearly 10,000 Indian and Pakistan government reports.
The record of government publications, reports and United Nations publications is maintained in the acquisition section. After complete accessioning and cataloguing process, these are sent to this Section. The reading material has been arranged in classified order. The United Nations publications and government reports can be used as reference books within the premises.
Serial section acquires journals that are the source of current information, required for research work. Journals and newspapers are used for reference so not issued. Photocopy facility is provided. Serials section is functioning at the first floor of the library. When a volume of a journal or file of a newspaper is completed, it is get bonded. There are 70,000 bound volumes of journals on various disciplines are available. These volumes are arranged on racks in classified order and current issues are displayed alphabetically by title. Research oriented journals both local and foreign are subscribed with the approval of the Heads of Teaching Departments of the University.
Newspapers in Urdu and English are subscribed. International newspapers "Khaleej Times" and "Financial Times" are also subscribed. The Library has maintained files of newspapers from 1954 to date especially Nawa-i-Waqt and Pakistan Times. The university allocate specific budget for subscription of journals and newspapers.
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Serial section regularly publishes monthly newspaper's articles published in newspapers. It is a subject index. Articles on different subject are arranged alphabetically.
It is regular Selective dissemination of information (SDI) service. Table of Contents is provided to respective departments as the journal received in the library. On demand of the any article the free photocopy is provided.
In order to keep pace with technological advancement especially with the boom in Information Technology, an Internet Lab was started in December, 1999. With 65 PC's which were gradually increased to 150 and extended up to 350 till now. IT Lab of the Punjab University Library is one of the busiest labs of the University. Students from all departments come here. There are about 5000 registered members of Internet Lab and the numbers are increasing continuously.
Students, faculty and visitors at the Punjab University Library, enjoy the flexibility to access web and exchange resourceful information from anywhere within Library. Reason: the Library is now Wi-Fi.
To stay advanced and provide students with the best of the latest services, the University campus has gone Wi-Fi, enabling students to access the internet through the wireless router, anytime and anywhere in the campus. The campus is wireless-fidelity enabled, with an internet speed of 6 mbps. Students in the campus can now access internet from anywhere using their wireless devices.